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Project Management

Clover Leaf excels at managing a wide range of client projects, from concept through planning and execution to controls and completion. Our experience ranges from managing small, short-term projects to developing complex schedules and cost controls for multi-million dollar, multi-year contracts. Our project management staff employs the latest project management approaches and project controls to ensure the end product meets our client’s goals and is delivered on schedule and on budget. Our approach includes five key elements that must be determined and managed together to achieve success:

  • Scope (i.e. what does our client want to accomplish?)
  • Resources, including people and materials
  • Schedule
  • Costs
  • Risks – reducing and managing project risks

Project Planning

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Planning is key to a successful project, and an important element of Project Management. Taking the time to prepare a project plan saves time and money, and helps avoids potential problems. Our staff begins with a clear determination of who are the stakeholders and the needs of the stakeholders, and we develop a Project Charter to outline the key goals and scope of the work and the people and organizations (stakeholders) involved. Next we determine a list of tasks the project needs to deliver, and when the tasks need to be completed. Within our master schedule, details regarding staff needs and the time needed to carry out each required tasks are included.  Our team understands that proper planning is the first step in delivering a successful project on time, on budget, and per the stakeholder’s specifications. Our planning includes:

  • Project Goals & Requirements and Stakeholders (Project Charter)
  • Coordinate Project Programing and Early Development
  • Funding AcquisitionDeliverables
  • Schedule, including activity diagrams and Critical Path
  • Budget Development
  • Approval Processes
  • Other Supporting Plans (Selecting the Team, Communications, Risk Management)

Project Controls

Clover Leaf utilizes current best practices in project controls to ensure the delivery of effectively managed projects. Software such as Primavera or MS Project is used to provide timely, accurate information as a project progresses. Our staff coordinates activities and serves as liaison among internal and external teams. Our reporting processes enables sharing of information among stakeholders, allows for fine-tuning, and keeps everyone informed of status throughout the lifecycle of a project. For our government clients, our experienced staff ensures information is fully compliant with ANSI/EIA-748-B Earned Value Management Systems (EVMS).

Our approach to project controls includes using the people and tools required to determine:

  • Developing Master Integrated Schedules and Cost Controls (including updates and maintenance)
  • Using Earned Value Management to track costs and progress of the project, including schedule performance index and cost performance index at the project and program levels.
  • Resource loading using work breakdown structure (WBS)
  • Document/Reporting Requirements
  • Risk Management
  • Performance Oversight

Project Scheduling

Developing a Baseline Project Schedule is an initial step in carrying out a project to its successful completion, whether the project is a major construction project or implementation of enterprise software. A schedule involves listing milestones and all tasks and deliverables with start and finish dates. The order of each task is key to a project’s progress, as many tasks are dependent upon successful completion of other tasks. Our staff utilizes work breakdown structures (WBS) to plot out activities into smaller, more manageable components. In addition to tasks and sequence, a Project Schedule also incorporates resources, including the people and tools that will be needed to complete each milestone (sometimes called resource loading). After developing the Baseline Project Schedule, we monitor and update the schedule including identifying any new risks, and communicate with the Project Team.